When are the batch files due?
Batch files have the same due date as the quarterly withholding returns. Amended returns can be submitted at any time.
Can I make payments through the Batch Withholding Program?
No. Instead, pay using:
-
MyDORWAY
- Paying on MyDORWAY, the SCDOR's free and secure online tax portal, is our preferred payment method.
- Pay by credit card or electronic check (ACH Debit or Electronic Funds Withdrawal).
- MyDORWAY also allows you to manage all tax accounts from one login, upload W-2s, calculate penalties and interest, save electronic copies of correspondence, and review return and payment history.
-
Electronic Funds Transfer (EFT)
- ACH Debit
- EFT ACH Debit payments can be made online, by phone with operator assistance, or over an automated, Interactive Voice Response system.
- Before you can make EFT payments, you must submit an application (D-128).
- After your application is accepted, you will receive contact information for GovOne to pay using EFT.
- ACH Credit
EFT ACH Credit payments can be made through your financial institution.
Before contacting your financial institution, you must submit an application (D-128). After your application is accepted, you will receive a letter providing detailed banking information for your payment.
How do I submit my batch files?
We use a secure file transfer application called GoAnywhere to accept batch files. You can learn more about the process in our
Batch Withholding Program Guide (see
“Electronic Reporting”). There are certain layout requirements for the files, which are also covered in the guide.
Can the file contain both WH-1605 and WH-1606 Returns?
No. Each file can only include either all
WH-1605 or all
WH-1606 returns. It can contain amended returns for those return types as well.
Can I file amended returns through the Batch Withholding Program?
Yes. You can file both amended and original returns by form type (
WH-1605 or
WH-1606).
How should I name my batch file?
The name of your batch file should be submitted in the following format with no spaces:
-
Batch Filer Company Name + Submitted Date (in MMDDYYYY format)
-
Saved in .txt file format (or the file will not be processed)
FILE NAME EXAMPLE: CompanyName07192021.txt
What type of file should my submission be?
Batch files must be in
.txt format. PDFs will not be processed.
Why is a backup report required?
The backup report is required for the SCDOR to research and resolve return issues.
How should I name my backup report?
- The name of the file containing the Backup Report must also contain the Batch Filer Company Name and the Submitted Date (MMDDYYYY), with no spaces, and is preferred in PDF format.
-
FILE NAME EXAMPLE: CompanyName07192021.pdf
- Complete a Transmittal Document for Batch Withholding (WH-1615) in its entirety and email it, along with your corresponding Backup Report, to BatchWithholding@dor.sc.gov.
-
These documents must be sent with each file upload.
Do I have to submit a Transmittal Document for Batch Withholding (WH-1615) and backup report each time I upload a file?
Yes. Failing to send these documents will delay file processing.
How do I know if my batch file has been processed?
You will receive a confirmation email.
How can I avoid file rejections?
Before submitting your file, be sure that:
- The file is in .txt format
- Totals are correct within the file
- Record counts are correct
- You’re using the FEIN for the Batch Filer company in header file and not your client’s FEIN
If my file is rejected for one of my taxpayers, can I resubmit for that taxpayer only?
If you receive a notification that the file is rejected, you will need to resubmit the entire file.
