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W2 Summary

W2 FAQs

Withholding

Phone: 1-844-898-8542
Email: WithholdTax@dor.sc.gov

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MyDORWAY W2 Upload Questions

What are my options for submitting W2s on MyDORWAY?

There are two options for submitting W2 information on MyDORWAY:

Manual Entry
- This option is best for employers that have up to 30 employees and do not have the ability to generate the EFW2 format file from their accounting package. Go to the W2 Portal in MyDORWAY and manually enter information and confirm calculations.
Online Upload Standard SSA EFW2 Format (including state RS record)

For employers with an accounting package with payroll modules that can generate this file format. View IRS SSA Information and Instructions for W2s and RS-1 format specifications for SCDOR state record for this upload option.

What are the advantages of submitting W2s through MyDORWAY?

If you have few employees, it is easy to enter information for each employee.
If you choose to upload a file, you don't have to rely on the mail or carrier to deliver the information to the SCDOR.
You will be give a printable confirmation when your submission is complete, so you can feel confident that the SCDOR has received your information.
No paper. Today, most businesses use computers or services to keep payroll records. Most accounting packages with a payroll module can produce a file for upload. Payroll companies almost always have the capability to produce the appropriate file to upload. You do not have to mail any forms to the SCDOR.
You are assured that the information submitted, and confirmed, met formatting standards.
The information you enter is encrypted and secure, unlike mail or carrier.

Do I need a user name and password to submit W2s on MyDORWAY?

Yes. If you do not already have a MyDORWAY account, create one at dor.sc.gov/MyDORWAY-signup to begin submitting W2 information online.

After I submit W2s on MyDORWAY, can I cancel a submission or make changes?

You cannot submit changes or corrections on MyDORWAY but you can cancel and resubmit a new, corrected file until 5:00 PM EST on the day the original file was submitted. If you need to make changes or cancel a submission after 5:00 PM EST, contact the SCDOR Withholding Section at 803-896-1450.

Can I use the same MyDORWAY account to submit W2 information for multiple businesses?

Yes, you can submit W2s for more than one business using the same MyDORWAY account. If you are uploading a file, the file itself can contain information for more than one business. Follow the structure and format for the EFW2 file format per RS-1 format specifications. Be sure that you have multiple sets of information beginning with the RE record type. The entire file, not just the information for one business, is either accepted or rejected. If the file contains W2 information for a business that has thousands of employees, we recommend that you submit this business separately.

Is MyDORWAY secure?

Yes. All information between your browser and MyDORWAY is encrypted and processed securely.

Can I submit the same EFW2 file on MyDORWAY that I submitted to the Social Security Administration?

Yes, if the RS (State) records are included and formatted according to EFW2/RS-1 requirements. The structure of the file is as follows: RA – Submitter Record (Required) RE – Employer Record (Required) RW – Employer Wage Record (Required) RO – Employer Wage Record (Not Required) RS – State Record (Required) RT – Total Record (Required) RU – Total Record (Not Required) RV – State Total Record (Not Required) RF – Final Record (Required)

The file uploaded must be a txt file.

How long is my W2 upload history available on my MyDORWAY account?

Indefinitely.

Can I make a payment when submitting W2 information?

No. Making payments and filing returns are separate processes from uploading W2s on MyDORWAY.

Can I request an extension on MyDORWAY?

No, you cannot request an extension on MyDORWAY at this time. A 30 day extension request may be submitted in writing to:
South Carolina Department of Revenue
Withholding
PO Box 125
Columbia, SC 29214-0400

General W2 Questions

What is the deadline for submitting W2s?

W2s are due to employees, the IRS/SSA, and the SCDOR annually by January 31.

Do I need to send the SCDOR a WH-1612 (Transmittal Form) if I submit W2s on MyDORWAY?

No, you do not need to send in a WH-1612 if you submit W2s on MyDORWAY.

Will I be able to print copies of W2s from MyDORWAY to provide employees?

No. Individual W2s cannot be printed using MyDORWAY.

Is filing W2s on MyDORWAY mandatory?

MyDORWAY is the SCDOR's preferred method to submit your W2s. If you file 250 or more W2s you must use MyDORWAY. If you file less than 250 W2s and are unable to file on MyDORWAY, you may file by paper or CD.

Do I have to report both dollars and cents?

The wage fields must use dollars and cents, but you enter the amount differently depending on the method of input:

If you enter wages online through MyDORWAY, 100 entered is equivalent to $100.00, 100.10 is equivalent to $100.10.
If you upload a file using the EFW2 format, the wage field must be 11 numeric digits, no decimal point and zero filled. $100 is represented as 00000010000, $100.10 is represented as 00000010010.

Will I have a record of what is submitted?

No, but you will receive a printable confirmation when you have successfully submitted your file.

Do I need to do anything after I submit my W2s on MyDORWAY?

No. As long as you have received a MyDORWAY confirmation, your filing is complete.

Should I partially mask the SSN on W-2s for my employees?

To protect against identity theft, the IRS allows employers to truncate, or partially mask using an asterisk or other symbol, employee SSNs, FEINs, or ITINs on the W-2 or 1099 that the employer provides to the employee. The W-2 and 1099 that the employer provides to the SCDOR, IRS, and/or Social Security Administration must have the full SSN, FEIN, or ITIN.
Employers may not truncate their own identification number on any forms given to employees, the SCDOR, IRS, or Social Security Administration.

Can I file 1099s or corrected W2s on MyDORWAY?

No. You cannot file 1099s or corrected W2s (W2C) on MyDORWAY at this time. 1099s and W2Cs must be submitted by paper or CD directly to the SCDOR along with form WH-1612.

How do I know if I have completed the submission?

You will receive a confirmation when you complete your submission.

Does the MyDORWAY W2 filing take the place of forms/filings that would normally be sent to the Social Security Administration?

No, filing W2s on MyDORWAY is specific to filing with the SCDOR. Businesses with South Carolina employees must submit W2s to both the SSA and the SCDOR.

Can I enter W2 information for any tax year?

No, you can only enter W2 information for the current year and the four prior years. (Example: In 2020 you will be able to submit W2 information for tax years 2016 through 2020.) If a business closes during a calendar year and the W2s are prepared, they can be filed at that time to ensure compliance. If W2s are filed at this time, they should not be filed again at year end. The required Form WH1606 Fourth Quarter/Annual Reconciliation can also be filed at any time during the year.

Can I send a CD if MyDORWAY rejects my file?

If you send in a CD, it will go through the exact same validation used on MyDORWAY. If your file is failing on MyDORWAY, it will fail when passed through the CD validation as well. You should work to correct errors identified in the validation process. MyDORWAY is the preferred method for submitting W2 information.

File Formatting Questions

Where can I find the correct format for the EFW2 file?

Online Upload Standard SSA EFW2 Format (including state RS record)

For employers with an accounting package with payroll modules that can generate this file format. View IRS SSA Information and Instructions for W2s and RS-1 format specifications for SCDOR state record for this upload option.

Can I upload W2 information using EFW2/RS-1 text file?

Yes. View IRS SSA Information and Instructions for W2s and RS-1 format specifications. Upon submitting the file, the file will be immediately edited and errors returned. You can submit the file as many times as you need to in order to achieve an error-free submission.