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South Carolina Department of Revenue
Withholding

Columbia, SC 29214-0004
Phone: 1-844-898-8542 (choose the Withholding option)
Email: WithholdTax@dor.sc.gov​ ​​​

W2 CSV Upload Instructions

  1.  Line 1 contains SUBMITTER Information labels. These labels describe the information in each column of the SUBMITTER Information record. The W2 filer should not edit or delete this row. (See examples at the bottom of this page.)
  2.  Line 2 contains the SUBMITTER Information. The company submitting this filing will enter the appropriate information in this row.
    • There will be only one SUBMITTER Information record.
    • The SUBMITTER Information columns (in order) are:
      • RECORD TYPE – identifies type of record. Will be "SUBMITTER".
      • COMPANY NAME – identifies the company submitting this W2 filing to SCDOR (50 characters max.)
      • EIN/SSN – the 9-digit Employer Identification Number (or Social Security Number) of the company submitting this W2 filing.
      • CONTACT NAME – the full name of the person submitting this W2 filing (50 characters max.)
      • CONTACT PHONE NUMBER – the ten-digit day time telephone number of the contact (15 characters max.)
      • CONTACT PHONE EXTENSION – the telephone extension, if applicable (5 characters max.)
  3. Line 3 is a blank separation line.
  4. Line 4 contains EMPLOYER labels. These labels describe the information in each column of an EMPLOYER record. The W2 filer should not edit or delete this row.
  5. Line 5 contains the EMPLOYER Information. Enter the appropriate information in this row for the EMPLOYER for which the W2 filing is made.
    • There will be only one EMPLOYER Information record.
    • The EMPLOYER Information columns (in order) are:
      • RECORD TYPE – identifies type of record. Will be "EMPLOYER."
      • YEAR – the 4-digit filing tax year. (YYYY)
      • EMPLOYER NAME – identifies the Employer for which this W2 filing is submitted to SCDOR. (50 characters max)
      • EIN/SSN – the 9-digit Employer Identification Number (or Social Security Number) of the Employer.
      • SC WITHHOLDING FILE NUMBER – the 9-digit Withholding file number for the Employer.
      • DELIVERY ADDRESS – Employer's mailing address. (22 characters max)
      • CITY – Employer's mailing city. (22 characters max)
      • STATE ABBREVIATION – the two character Employer's mailing state abbreviation.
      • ZIP CODE – five digit Employer's mailing postal code.
      • FOREIGN STATE/PROVINCE – Employer's foreign mailing state/province (if applicable). (22 characters max)
      • FOREIGN POSTAL CODE – Employer's foreign mailing postal code (if applicable). (15 characters max)
      • COUNTRY CODE– the 2-digit Employer's mailing foreign country code (if applicable).
  6. Line 6 is a blank separation line.
  7. Line 7 contains EMPLOYEEWAGE labels. These labels describe the information in each column of an EMPLOYEEWAGE record. The W2 filer should not edit or delete this row.
  8. Line 8 contains the EMPLOYEEWAGE Information. Beginning on the eighth line, enter the appropriate information for each W2 issued to an employee.
    • Create an EMPLOYEEWAGE record for each W2 issued.
    • The EMPLOYEEWAGE Information columns (in order) are:
      • RECORD TYPE – identifies type of record. Will be "EMPLOYEEWAGE."
      • SSN – the 9-digit Social Security Number of the Employee.
      • FIRST NAME – Employee's first name. (15 characters max)
      • MIDDLE NAME OR INITIAL – Employee's middle name or initial. (15 characters max)
      • LAST NAME - Employee's last name. (20 characters max)
      • SUFFIX - Employee's suffix (if applicable). (Four characters max)
      • TOTAL WAGES, TIPS AND OTHER COMPENSATION - Total Wages, Tips, and other compensation shown in Box 1 on the Employee's W2. (up to 10 digits)
      • SC TAXABLE WAGES – Employee's total wages taxable in South Carolina. (up to 10 digits)
      • SC INCOME TAX WITHHELD – Employee's total taxes withheld on SC Taxable Wages. (up to 10 digits)
      • MAILING ADDRESS – Employee's mailing address. (22 characters max)
      • CITY – Employee's mailing city. (22 characters max)
      • STATE ABBREVIATION – the two character Employee's mailing state abbreviation.
      • ZIP CODE – the five digit Employee's mailing postal code.
      • ZIP CODE EXTENSION – the four digit Employee's mailing postal code extension.
      • FOREIGN STATE/PROVINCE – Employee's foreign mailing state/province (if applicable). (22 characters max)
      • FOREIGN POSTAL CODE – Employee's foreign mailing postal code (if applicable). (15 characters max)
      • COUNTRY CODE– the two digit Employee's mailing foreign country code (if applicable).
    • Minimum number of EMPLOYEEWAGE records: 1
    • Maximum number of EMPLOYEEWAGE records: 249